Rent collection and delinquency workflow automation
Rent reminders on time. Late rent never missed.
Rent collection automation for property managers: reminders before the due date, receipts, late notices on the schedule your lease and local law allow, and a daily delinquency list, all around the software you already use.
What is rent collection automation?
It sends rent reminders before the due date, receipts when rent is paid, and late notices on the schedule your lease and local law allow, then gives your team a daily list of who still owes. We never hold or move money.
A good fit if
- Reminders and late notices are sent manually each month
- You find out who is late by checking ledgers one by one
- Payment plans are tracked on paper or in a spreadsheet
- Owners ask for clearer collection updates
Probably not a fit if you need a rent payment processor. Payments stay in your property management software.
Book a Free Strategy CallFrom reminder to resolution, every step logged.
A rent collection workflow built on your lease terms, your notice templates and your property management software.
1. Before the due date
- Friendly reminder a few days before rent is due
- Link to your resident portal
- Autopay invitation for new residents
- Reminders stop once rent is paid
2. Payment received
- Receipt sent automatically
- Payment checked against the ledger
- Partial payments flagged for review
- Owner reporting updated
3. Grace period
- Reminder when rent is late
- Late fee notice drafted per your lease
- Resident replies routed to a person
- Payment plan requests sent to the manager
4. Delinquency
- Daily list of who owes what
- Notice drafts prepared on your schedule
- Manager approves before anything legal is sent
- Every message logged
5. Escalation
- Attorney packet prepared: lease, ledger, notices
- Deadlines and court dates tracked
- Owner updated at each step
- Your team stays in charge
6. Reporting
- Collected versus due by property
- Delinquency aging
- Payment plans tracked
- Monthly owner summary
A rent process your team can trust.
Consistent messages for every resident, and fewer spreadsheets at the start of each month.
Reminder schedule
Before-due, due-date and late reminders at the intervals you choose, sent by email or text.
Notice templates
Late and delinquency notice drafts built from your lease, for your attorney to review before use.
Delinquency list
A daily or weekly list with balances, what was sent and the next step for each resident.
Payment plan tracker
Agreed plans tracked with reminders for each installment and alerts when one is missed.
Owner reporting
Collections and delinquency summaries for owners, alongside automated owner reports.
Software connection
Reminders and lists driven by the ledger in your property management software. See integrations.
We never hold or move money
Rent is paid through your property management software or payment provider. Notice timing and wording follow your lease and state and local law, and payment plans, fee waivers and legal steps always stay with your team.
Rent collection automation: common questions
Short, direct answers. Ask us anything else on a strategy call.
Can late rent notices be sent automatically?
They can be drafted and scheduled automatically, but timing and wording must follow your lease and your state and local law. We set them up with your rules, recommend your attorney reviews the templates, and keep payment plans and fee waivers with a person.
Do you collect rent or hold funds?
No. Rent is paid through your property management software or payment provider. We set up the reminders, follow-up and reporting around it.
What does a delinquency report show?
Who is late, how much is owed, what has been sent so far and the next step, so your team starts the day knowing exactly who to contact.
Your Business Doesn't Need More Busywork. It Needs Better Systems.
Tell us where your week goes. On a free call with a working property manager, we will show you what to automate, what to hand off and what to fix first.